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 (latest update: 18 June 2015)


22 June

22 June: introductory session "Implementation Challenges with Transition from GSR-3 to GSR Part" organised by the IAEA. This session is optional for participants of the Workshop.

This session will

  • Discuss the development of the replacement for IAEA Standard GS-R-3 and give an up-date of progress and the timetable for publication.
  • Discuss the development of the guide that will accompany the Standard.
  • Identify the differences between GS-R-3 and GSR Part 2.
  • Discuss the new requirements and the implications for management systems and improvement programs.

Day One 23 June: Leadership and Management for Safety

In the past few decades a number of serious events have occurred which have challenged our practices and approaches to safety. The root cause analysis from these points to deficiencies in the safety culture, communication, and a well-implemented management system, ... and leadership.

A review of some of these accidents and the lessons learned is an important tool for any manager dealing with management systems in the nuclear industry.

Leadership styles
Should leaders be managers, can managers be leaders? What is the difference between leadership and management? What weight is carried in a management system related to management and leadership? Can leadership be taught? Must managers apply good leadership attributes on a daily basis? Are some leadership styles more desirable than others? How important are clear and consistent leadership values? How can leaders retain their positive characteristics at a high level? How can organisations soften the impact of leadership/management change? What is more important in a nuclear organisation: how can leaders find a balance between technical knowledge and management competence?

Is leadership inherent in a management system?
Should leadership for safety be integrated within the management system? What are the challenges? Is the concept of leadership sufficiently defined? Should the MS also deal with changing behaviour? Are there examples from other industries which could be integrated in to the nuclear sector?

Evaluation of leadership and safety culture
Can safety culture be measured? How is leadership evaluated by a regulatory authority, and internally by a organisation? How can an organisation identify its culture and whether or not it needs to change? What indicators are within the MS that clearly indicate a decline or increase in safety culture related to leadership? What tools are available to evaluate safety culture? Is it possible for a regulator to judge the actual safety culture of an organisation or only the tools and arrangements in place?

Topics Include:

  • Lessons Learnt from Challenges in Safety Management – impact on leadership
  • How can Leadership be Developed to Improve Safety Culture?
  • Different Leadership Styles: what is leadership, and what is the difference between management and leadership ?
  • Safety Management in NPPs
  • How to Evaluate Leadership and Safety Culture

 Day Two 24 June: Thinking Beyond Rules, Managing Risks

Thinking beyond rules; managing risks (theoretical)
Are rules a driving force in the nuclear industry? What are the gains and potential risks of having so many rules? Is 100% compliance a guarantee for controlling all risks? Is it a risk that with so many rules, compliance could become an objective on its own and organisations will forget why the rules are there?

Graded approach of IMS
Are many organisations using the graded approach in their management systems? If not, why not, if yes, why? Can risk analysis be used effectively as a basis for grading business processes within the MS? How important is the potential risk (gross risk) and the net risk as important indicators for grading?

Risk appetite/ Safety vs. profitability/ risk assessment (practical)
How much risk is a company willing to take (risk appetite)? How much risk can a company bear? How does an organisation find a balance between safety, finance, security, compliance, availability, politics, public opinion, etc.? What are the different methods of risk management?

Risk based auditing/assessments
What is risk-based auditing? In what situation would you use such as assessment?

Topics Include:

  • Thinking Beyond Rules; Managing Risks
  • Implementing a Graded Approach in IMS
  • How can Risk Appetite Contribute to Safety?
  • How can Risk Appetite Contribute to Safety?
  • Risk Based Auditing (Internal and/or External Regulation)
  • Risk during Change Management

Day 3  25 June: Practical Examples of Managing Safety: How GS-R-3 has Contributed to Improving the Management System

Concept

 

The IAEA and FORATOM are organizing the 13th Mangagement System Workshop  to promote a sustainable management system, as developed through the IAEA safety standards (GS-R-3, GS-G-3.1 and GS-G-3.5) and to provide for an international forum for the exchange of experiences, practical examples and case studies.

Day 3 of the Workshop will focus on a broad variety of topics which make up a management system.  The IAEA and FORATOM invite you to submit an abstract for a presentation of a topic addressing one or several of the Workshop areas or topics (see below).

Those persons whose abstracts are chosen to be presented at the Workshop will also be expected to facilitate an ‘Interactive Working Group’ session (2hours) with up to 20 participants.

The topics are not exhaustive though any presentation proposed should fit with the topics of Day 1 and Day 2, and the title of the Workshop.

  • Process Management
  • Performance management
  • Process evaluation: how to evaluate the effectiveness of the IMS
  • Auditing-assessments
  • Role of regulatory oversight in achieving a sustainable management system
  • Internal/External auditing: how to evaluate
    a) Leadership
    b) Safety culture
    c) Peer-to-peer assessments
  • Corporate IMS vs Subsidiary IMS:
    a) Differences
    b) Contradictions
    c) Synergy

  • Integration of different aspects:
    a) Knowledge management
    b) Security Management
    c) Change management
    d) Human factors in MS

  • How behaviour change was achieved

Submitting an Abstract

The call for paper is closed

Please Keep in Mind

Practical Details for Presentations

At least one of the authors listed on the paper must register for the conference. The decision regarding the acceptance of each abstract and the possibility of presenting it as an oral presentation is at the discretion of the conference's technical program composed of members of the IAEA and the FORATOM Management System Task Force.  For oral presentations, a laptop PC and a projector will be provided. Presentations should be in Powerpoint or .pdf format,

Presentations are maximum 20-minutes (be prepared to present no more than 15-20 slides) and there will be a 10 minute Q&A.

Practical Details for Interactive Working Groups

 2 hour session in a small meeting room (all equipment provided)

Up to 20 participants

  • Groups should appoint a rapporteur who will present the outcomes of their session during the Working Group Reporting and Plenary Discussion
  • Your role is to draw from your experience and knowledge in the topic, The aim is to generate interaction and sharing of ideas between the IWG participants
  •  IWGs are required to present their discussion/findings together with conclusions drawn in the plenary session held later in the afternoon. For this the IWGs should appoint a rapporteur who together with the moderator will present to the plenary session.
  • For all IWGs, a common template (in .ppt format) will be given and each IWG is expected to complete it during their session. This will then be used as the basis from which to present the IWG findings at the afternoon plenary session.
  • The .ppt will be used to compile the conclusions of a IWG session discussions. The templates will have a ‘common difficulties’ section, a ‘good practices’ section, a ‘IAEA FORATOM possible assistance’ section, and a ‘other comments’ section.

Successful Abstracts

Those who are chosen by the FORATOM Management System Task Force review board will be notified no-later than 13 March 2015.

Those who submit abstracts but are not chosen to be presented at the Workshop will be included in a ‘Book of Abstracts’ which will be made available to Workshop participants electronically.

26 June

 

Visit to Hinkley Point (optional)